Stillingsbeskrivelse
Career
Xycle Is a Dynamic Company With Big Ambitions. Will You Help Us Make Both Industry And Society More Sustainable? Currently, We Are Looking For
**Executive Assistant – Xycle Holding (Part-time)**
**Do you want to work for an innovative organization building the future of circular plastics?**
At Xycle, as an Executive Assistant, you will play a key role within a dynamic and fast-growing organization. You bring structure, overview, and calm to an environment where entrepreneurship, innovation, and collaboration are central. No two days are the same: you will switch between planning, communication, organization, and executive support, while contributing to an organization with international ambitions and societal impact.
Xycle is characterized by short lines of communication, a professional working environment, and a strong focus on quality and sustainable growth. As an Executive Assistant, you are an important link within the team and ensure that governance, organizational, and communication processes run smoothly.
**Your role as Executive Assistant**
- Executive and Board Support
- Proactively manage and coordinate executive calendars.
- Prepare, schedule, and follow up on appointments, meetings, and strategic sessions.
- Identify priorities, deadlines, and governance sensitivities.
- Act as the first point of contact for internal and external stakeholders of the executive team.
- Governance, Decision-Making, and Reporting
- Prepare and coordinate executive and management meetings.
- Organize and support meetings with the Supervisory Board and shareholders.
- Prepare agendas and collect, structure, and distribute meeting documents in both Dutch and English.
- Take minutes and monitor decisions, action points, and governance agreements.
- Follow up on actions and communication towards the executive team, Supervisory Board, and shareholders.
- Administration, Documentation, and Confidentiality
- Handle correspondence in Dutch and English.
- Manage and structure digital files and confidential documentation.
- Support the preparation of reports, presentations, and policy documents.
- Ensure accurate and timely information sharing with stakeholders.
- Events, Travel, and International Relations
- Organize events, meetings, and representative activities.
- Coordinate visits from international shareholders, Supervisory Board members, and business relations.
- Arrange business travel for the executive team, including flights, accommodation, and travel documentation.
- Coordinate with internal departments and external parties such as venues, suppliers, and hospitality partners.
- Ensure a professional appearance in all external interactions.
- Process Support and Professionalization
- Identify opportunities for improvement within executive and board support processes.
- Contribute to efficient and professional ways of working.
- Support organization-wide projects and strategic initiatives.
**Who are you?**
*Education and Experience*
- Completed mbo+/higher vocational (HBO) degree, preferably in a secretarial, administrative, or management support-related field.
- At least 3 to 5 years of relevant work experience as an Executive Assistant or Executive Secretary.
- Experience in a governance environment or supporting executive teams, Supervisory Boards, and shareholders is considered a plus.
*Knowledge and Skills*
- Excellent command of the Dutch language.
- Very good command of the English language, both written and spoken.
- Experience preparing and supporting formal board-level meetings.
- Proficient in MS Office and digital collaboration tools.
- Strong planning, organizational, and prioritization skills.
*Personal Competencies*
- Discreet, trustworthy, and careful with confidential information.
- Proactive, independent, and organizationally sensitive.
- Stress-resistant and flexible in an international working environment.
- Professional, communicative, and representative.
- Accurate, structured, and quality-driven.
**What does Xycle offer you?**
- The opportunity to work in an ambitious, international, and future-oriented organization where you contribute to a more sustainable world.
- A gross monthly salary between €3,400 and €4,200 (based on full-time employment and depending on experience).
- A position for 3 days per week (24 hours).
- Attractive secondary benefits, including 25 vacation days (based on full-time employment), travel allowance, and a good pension scheme.
- Plenty of opportunities for professional and personal development.
This job profile provides a general overview of the position. Depending on the development of Xycle, the role and responsibilities may be adjusted or expanded in consultation.
**About Xycle**
Xycle is a young and ambitious organization. Our first plant in Rotterdam serves as the blueprint for a global revolution in plastic recycling. We are technically driven, practical by nature, and united by one goal: making circularity possible.
**Are you ready to be part of the journey?**
Apply now and become part of the team giving plastic waste a sustainable future.
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